Free procurement templates.
Ready-to-use, India-aware templates for every step of buying — purchase orders with GST, RFQs, vendor onboarding, requisitions and supplier scorecards. Each one comes with a field-by-field guide. Built by the Procupy team, no signup required.
These templates are the paper version of steps a buying team already does. It is a set of fields that matches how a company in India actually buys: a requisition before anyone calls a vendor, a written request so three quotes can be compared, a purchase order a warehouse can receive against, and a note of why one vendor won. Each page is free to read and explains every field. You do not need an account.
Start where the spend starts. The purchase requisition form is the internal request: what is needed, by when, and which budget. Once it is approved, a request for quotation template puts the same specification in front of every vendor. A quotation request email is the short version, when a full RFQ is more document than the buy deserves. When the quotes come back, the comparative statement of quotations is the sheet that shows the adjusted price, not the lowest unit rate.
The order the vendor sees is the purchase order format: GSTIN, HSN, ship-to, quantity and the price they accepted. Before that vendor is allowed onto the list, the vendor onboarding checklist covers GST, PAN, bank details and MSME status. When you need more than a memory of who delivered last time, the supplier evaluation scorecard weights price, quality and delivery on one page. Repeat prices, with no quantity yet, belong on a rate contract format.
Each template, in one line
- Purchase order format — the fields a GST purchase order needs, including GSTIN, HSN and ship-to.
- RFQ template — one written request so every vendor prices the same specification.
- Vendor onboarding checklist — GST, PAN, bank details and MSME status before the first order.
- Purchase requisition form — the internal request that should exist before anyone calls a vendor.
- Supplier evaluation scorecard — a weighted view of price, quality and delivery.
- Comparative statement of quotations — quotes on one sheet, adjusted to the same basis.
- Rate contract format — an agreed rate for a period, without ordering a quantity yet.
Purchase Order Format in Excel & Word (GST, India)
A GST-ready purchase order format with GSTIN, HSN/SAC and CGST/SGST/IGST columns — plus a field-by-field guide.
RFQ Format in Excel & Word: Free Template (India)
An editable request-for-quotation template that gets you apples-to-apples, GST-inclusive vendor quotes you can compare in minutes.
Vendor Onboarding Checklist (with GST, PAN, MSME) — Free
Every document and check to onboard a supplier in India — GSTIN, PAN, MSME/Udyam, bank verification and sign-off — in one ready checklist.
Purchase Requisition Form — Free Template & Fields
A clean purchase requisition form template with every field — item, budget code, justification and approval — explained.
Vendor Evaluation Form Format: Free Scorecard (Excel)
A weighted scorecard to rate suppliers objectively on quality, delivery, price, service and compliance — with example weights and method.
Comparative Statement Format in Excel (Free Download)
The side-by-side sheet buyers use to compare quotes, with a worked example where the lowest rate finishes last.
Rate Contract Format: Sample Clauses and Rate Table
A sample rate contract a buyer can copy into their own paper. It fixes the rate. It does not order a quantity.
Purchase Indent Format in Excel and Word
A filled sample of the internal indent Indian plants use before a purchase order exists, with Excel and Word files.
Vendor Registration Form in Excel and Word
The form a vendor completes — legal name, GSTIN, PAN, Udyam, bank details and declarations — separate from the buyer's checklist.